University Animal Care

Compassion for Animals, Hope for People

Animal Transfers

University Animal Care Policies & Procedures for Moving Animals

  1. All transfer requests must be submitted at least 48 business hours in advance.
  2. UAC will not move animals on weekends.
  3. All inter-facility transfers, including animals being moved from inside BIO5 to rooms 5B and 7, must be completed by UAC staff.

What kind of transfer is taking place?

Protocol transfer - animals are moving from one protocol to another, they may or may not be moving room/facility.

Inter-facility transfer - animals are moving from one facility to another.

Intra-facility transfer - animals are moving from one room to another within the same facility.

*If animals are being moved to a lab for eventual termination, UAC does not need to be involved. You may transfer the animals yourself; just make sure to tear off the deactivation strip and deposit it in a black box near the exit.*

*ANIMALS MAY NOT BE HOUSED IN A PI’S LAB LONGER THAN 23 HOURS*

Please contact the Procurement Office with any questions.

Protocol Transfer

  • If animals are transferring from one protocol to another, a transfer form MUST be submitted to the Procurement Office.
  • Protocol transfers CAN NOT be completed retroactively; therefore, it is important to plan ahead.
  • If the transfer cannot be completed on the day requested, you will be notified. Otherwise, UAC will complete the transfer on the day requested and contact you via email when the transfer has been completed in eSirius3G and in the room.

Inter-facility Transfer

  • All inter-facility transfers are facilitated through UAC.
  • To initiate a transfer:
    • Submit transfer form to the Procurement Office.
    • If the transfer cannot be completed on the day requested, you will be notified. Otherwise, UAC will complete the transfer on the day requested and contact you via email when the animals are put away in the room.

Intra-facility Transfer

  • UAC moving animals
    • Submit transfer form to the Procurement Office.
    • If the transfer cannot be completed on the day requested, you will be notified. Otherwise, UAC will complete the transfer on the day requested and contact you via email when the animals are put away in the room.
  • PI or PI tech moving animals
    • Before animals are moved, write up an email with the following information:
           'To' and 'From' room numbers
            Number of pans being moved
            Barcode number of each pan being moved
    • Please send this information to the facility coordinator where your animals are housed.
    • When the facility's Animal Care Manager has received your request, he/she will review it and send a notification when you are authorized to proceed.
    • DO NOT MOVE ANIMALS UNTIL YOU HAVE RECEIVED THE AUTHORIZATION EMAIL FROM THE FACILITY'S ANIMAL CARE MANAGER.

Guidelines for Sharing Animals

Animal remains:

  • There is no need to amend protocols or request animal transfers.
  • You may ask the appropriate UAC coordinator for animal remains; subject to availability and condition [e.g. no biohazards].
  • If you are getting remains from other researchers, the animal must have been euthanized in accordance with that researcher's active protocol. The timing and/or method of euthanasia cannot be altered to facilitate sharing needs.

Live, naïve animals:

  • Live, naïve animals may be transferred from one researcher to another through UAC Procurement.
  • The species and strain/genotype must be approved on your protocol before the transfer can occur.
  • The animal must by naïve to experimental procedures, with the exception of those related to breeding [e.g. genotyping] or identification [e.g. ear tag].

Other live animals:

  • Transfer of animals that have undergone experimental procedures [e.g. drug administration, imaging, surgery, etc.] requires IACUC review and approval to amend both protocols prior to any transfer.
  • Regulations require IACUC to review/approve all activities occurring to every animal. This cannot be accomplished without amending the recipient protocol. The "donor" protocol must also be amended to clarify why the animal(s) will not undergo all of the activities originally reviewed and approved by the IACUC.